Granting Access to Meeting Information and Agendas – Govenda Help Center

When creating a meeting and adding groups to the meeting, there are three classifications that you can assign to each group. All of the groups will have access to the meeting information and to the agenda. However, how each of the groups can interact with the system are slightly different. Here is a description of each classification:

Attending

Will be able to see all meeting information and materials when logged into member apps
Would get the RSVP email
Would be able to RSVP via the member apps
If meeting reminders are enabled, these user will get the reminders
On the meeting detail page, these users will show up under the Attendees by Committee and Attendees by Member section
Will be able to share their annotations if allowed by company

Optional

Will be able to see all meeting information and materials when logged into member apps
Would NOT get the RSVP email
Would NOT see any RSVP options via the member apps
On the meeting details page, they would have the ability to download the calendar link to add the meeting to their calendar
There would be a designation of "Optional" on the meeting listing page
If meeting reminders are enabled, these user will NOT get the reminders
On the meeting detail page, these users will NOT show up under the Attendees by Committee and Attendees by Member section
Will NOT be able to share their annotations

Not Attending

Will be able to see all meeting information and materials when logged into member apps
Would NOT get the RSVP email
Would NOT see any RSVP options via the member apps
Would NOT see the link to add to their calendar
There would be a designation of "Not Attending" on the meeting listing page
If meeting reminders are enabled, these user will NOT get the reminders
On the meeting detail page, these users will NOT show up under the Attendees by Committee and Attendees by Member section
Will NOT be able to share their annotations

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