How to Propose a Meeting

Learn how to suggest multiple date options for a meeting and let participants vote on their preferred time.

Creating a proposed meeting

1. Go to Meetings in the navigation menu.
2. Click Propose a Meeting.
3. Add guests by selecting individuals or groups
4. Enter the meeting title.
5. Add two or more proposed date and time options for participants to choose from.
6. Optionally add a vote deadline.
7. Click Save and send proposal.

How participants vote

Once published, invited participants receive a notification and can view the proposed dates. They indicate which dates work for them.

Scheduling the final date

After participants have voted:

1. Go to the Meetings page.
2. Click the Proposed tab and select the proposed meeting.
3. Review the date preferences and voting results in the Poll tab.
4. Select the winning date.
5. Click Schedule to convert the proposal into a confirmed, scheduled meeting.

The meeting then moves to your Upcoming Meetings list and opens the meeting details page in draft for you to complete the meeting setup.