Uploading Documents to a Board Book

When on the board book creation page, look for the Documents box on the right of the screen.

Click the ‘Add /request document' button and find the desired file(s) to be uploaded from your computer. Once the files have successfully uploaded, they will appear under the Added documents box and can be dragged to the board book to create linked agenda items or replace existing attached documents to agenda items. 

Acceptable formats for uploaded files are Microsoft Word, Microsoft Excel, Microsoft PowerPoint, JPG, PNG, and PDF.

Preview a Document

To ensure that the correct file was uploaded, you can easily preview the document. To preview the document simply click on the document name. 

• A new window will open to let you preview the document
• 'X' out of the window and you will return to the Agenda page

Replace a Document

Once files have been uploaded, there may be a need to replace a document due to last minute changes. To replace a document, follow the steps below.

1. Find the agenda item with the file you want to replace.
2. Click the Edit button and choose the “Replace” option.
3. The file replace form will appear, use the “Choose File” button to select the updated file from your PC.
4. In this window an optional Note can be added which will be sent to your users with their notifications.
5. Click “Save” to replace the document, Govenda will upload the file and automatically update the agenda with the new document.
6. Or simply upload a document by clicking on the ‘Add/request document’ button in the Documents section of the agenda, click and drag the document to the agenda line item to replace.